Advertisement for the post of Secretary to Managing Director

Ref. No:   

HR & Admin/2022/Recruit/01, dated 07/04/2022 

Position 

Secretary to Managing Director

Qualification 

Any Graduate or Post Graduate with specialisation in office Management with expertise of handling Secretary office work.

Experience 

5+ years of experience working with Class-I officers

Age    

30-45 + years

Place of Position

The position is based in Bhopal, Madhya Pradesh

Objectives of this Role

 

  • Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
  • Attend meetings and keep minutes
  • Receive and screen phone calls and redirect them when appropriate
  • Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
  • Make travel arrangements for executives
  • Handle confidential documents ensuring they remain secure
  • Prepare invoices or financial statements and provide assistance in bookkeeping
  • Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
  • Maintain electronic and paper records ensuring information is organized and easily accessible
  • Conduct research and prepare presentations or reports as assigned

Skills 

  • Proven experience as executive secretary to senior officer
  • Proficient in MS Office and “back-office” software (e.g. ERP)
  • Good typing skills in Hindi/English
  • Knowledge of Short hand would be an added advantage
  • In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry
  • Familiarity with basic research methods and reporting techniques
  • Excellent organizational and time-management skills
  • Outstanding communication and negotiation abilities
  • Integrity and confidentiality
  • Degree in business administration or relative field

 

Suitable candidates may send their resumes in PDF at This email address is being protected from spambots. You need JavaScript enabled to view it. within 10 days of publication of this advertisement.

 

MANAGING DIRECTOR, CRISP BHOPAL